Focus on Box of Broadcasts

Did you know that we have access to a large archive of television and radio programmes via our subscription to Box of Broadcasts?  And that they come with complete transcripts?

It can be tempting to use our ILS database list just when we need journal or newspaper articles, but there are tools which provide access to lots of other types of resources too.  One of the most useful is this tool, which provides an archive of Freeview channels, including some in other languages.  If you teach classes, you may be able to find a good film or television programme to use.  Or you may be interested in analysing news programmes for their coverage of a specific event or policy.  Further to this, it offers the chance to create clips of part of a programme, or playlists of clips or whole programmes.

If you would like to explore this further, Box of Broadcasts is on the ILS databases page.

Celebrate open access week by retaining your copyright

It’s Open Access Week and here in ILS we’ve been discussing the merits of licensing your research when you upload it to an institutional or subject repository, such as RaY.

Creative Commons licences are a straightforward way of making your work available for others to utilise,. There are six licences with different conditions attached. The most permissive licence, CC BY, allows anybody to copy and use your work, including for commercial purposes, so long as they credit you as the owner. The most restrictive licence is CC BY-NC-ND, which only allows others to download and share your work, so long as they credit you.

Copyright is a crucial factor when it comes to making your work open access. Uploading your work to a repository is an act of copying. If you haven’t retained the copyright in the work, for example when you signed a publishing agreement, then you will need permission to do this. Permission can be in the form of written agreement from the copyright owner, or a licence which allows you to make that work available.

In ILS we encourage all researchers to retain the copyright in their work whenever possible to do so – do not be afraid to negotiate your publishing terms!

If you don’t own the copyright to your work and you would like to make it available under licence, then again you will require permission to do this.

Different funding bodies have different requirements regarding licences. For more information about these requirements, and using a licence for your work, see our Guide to RaY and Open Access. For more information about copyright, see our copyright webpages.

Researcher support workshops from ILS

Researcher support sessions from ILS have now been scheduled through to next Spring. Workshops on Word for long documents, the YSJ research repository, open access, tools for keeping track of reading and much more on offer. Hope to see you there!

Electronic delivery of articles and book chapters through the Inter-Library Loans Service

The British Library are now offering the electronic delivery of Inter-Library Loans, and we are implementing the service at York St John in the coming months. Unless you've signed up for the pilot scheme (more on that below), you won't notice any changes yet but will before the end of the year. Our colleague in inter-library loans, Katherine Hughes, has highlighted below some aspects of the new service that will be of interest to researchers.

How do electronic inter-library loans work?

Participants in our pilot scheme, running at the moment and open to staff and PhD students, can receive electronic ILLs. To receive ILLs electronically, you will need to sign up for an account with the British Library. This is a quick process taking around five minutes. You can then order ILLs via the form on the library website, and will receive an email to your university email account with a link to download the article. Once you’ve downloaded the PDF, you will just need to sign in with your new British Library account details to access the article. For PCs and some other devices, it’s possible to ‘remember me on this computer’, so you only have to log in the first time you download an article to that device.

If you’re interested in taking part in the pilot scheme, please email interlibrary@yorksj.ac.uk and the Inter-Library Loans staff will register you for the scheme and send you more information.

What are the advantages of electronic ILLs?

• They’re faster – in the majority of cases, receiving ILLs electronically is much quicker than getting a paper copy. The British Library will send the link to the article directly to you rather than having to wait for it to be printed or posted. Where the item you’ve requested is available electronically at the British Library, they can send it to you very rapidly, within a day or two of your request being placed. Other articles might take a little longer, but are still likely to be sent to you within a working week.
• You can keep multiple copies of the file on multiple devices– It’s possible to save multiple copies of the file onto different devices. The DRM (Digital Rights Management) software on the PDF means that only you can log on to view it, but it doesn’t stop you from making copies.
• You can still print the article – it’s possible to print the article out once while maintaining multiple electronic copies.

Are all items available via electronic ILL?

Electronic ILL is available on any journal article and book chapter requests ordered through the British Library, where we get the majority of our ILLs. It’s not currently available on books, which need to be borrowed on loan.

Sometimes, we are unable to acquire specific items from the British Library and instead need to order them through another university library. Some libraries will only be able to supply the copy in print format, but where possible, we will send these items to you electronically. When available electronically from another library, we will usually be able to send an unencrypted PDF so there will be no need to log in. If only available in print, we will provide a paper copy via your preferred method, collection or postal delivery. Please indicate when completing the ILL form which delivery method you would prefer if the item is unavailable electronically.

New ebook packages

ILS has recently purchased some ebook packages from Palgrave, to enhance our holdings in the areas of Religion and Philosophy, Social Sciences, Education, Literature, and Media and Culture.  Our systems team has been hard at work making these titles searchable in the library catalogue, and you can also can see what is available and access the books at

• http://capitadiscovery.co.uk/yorksj/items/110904  
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• Any titles which are in the packages we have bought are available to download in full as a PDF, or to send to a Kindle, as well as having a read online option.  We hope these are helpful to you in your research.

ILS at the YSJ Research Reflections conference

Armed with flyers and complimentary, branded beer mats, academic liaison librarians will be available to chat with you during the refreshments breaks at the ILS stand hosted by the YSJ Research Reflections conference this week. We're interested in hearing about your research directions and will have our laptops at the ready for telling you more about how ILS can support your research.

Clare, Liaison Librarian to the Faculty of Education and Theology will be representing ILS' own research excellence with her poster entitled 'Communities of Practice in Information Literacy in Higher Education'. See you there!

New collection available - Historical Texts

Does your research involve accessing texts from 15th-19th Centuries?  If so, our new collection may be just what you need.  ILS has purchased access to the Jisc Historical Texts platform.  This provides YSJ members with access to the following services.

Early English Books Online (EEBO), covering the time period 1473-1700 and over 125000 books.

Eighteenth Century Collections Online (ECCO), covering the time period 1701-1800 and over 180000 titles.

British Library 19th Century collection, covering the time period 1789-1914 and over 65000 digitised editions (more than 25 million pages).

Jisc has produced some introductory materials, if you would like to find out more.